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Accounting & Billing Specialist, Insurance Agency Operations

Accounting & Billing Specialist, Insurance Agency Operations job! Our Client is a trusted brokerage partner with nearly 50 years of experience helping independent agents succeed. Licensed in all 50 states, they provide exclusive access to AM Best “A”-rated carriers across Commercial and Personal Lines. Specializing in hard-to-place markets, our Client offers fast turnaround, personal support, and no production minimums—focusing on true partnership to help agents grow their business with confidence.

Outstanding opportunity for an individual looking to expand their career with a growing company. The Accounting & Billing Specialist, Insurance Agency Operations job salary is Negotiable DOE. This Accounting & Billing Specialist, Insurance Agency Operations job is Remote. Apply now for this excellent Accounting & Billing Specialist, Insurance Agency Operations job by following the instructions at the end of this Job description!

Job Responsibilities

• Accounting & Reporting
  • Begin by pulling and preparing the 1099 report for IRS submission.
  • Next, record ADP payroll as paid in AMS by creating a journal entry.
  • Then, perform the bank reconciliation to ensure accuracy.
  • Afterward, generate financial reports such as the Trial Balance, Balance Sheet, and Income & Expenses.
  • At year-end, complete the roll process to close out the books.
• Commission Management
  • First, run commission payable statements, and then post them accordingly.
  • Consistently, pull commission statements from carriers and upload the documents into AMS360.
  • Following that, prepare commission statements and email them to brokers.
  • Regularly, update activity logs for commission statements emailed to brokers.
  • Moreover, update broker buy/sell records and revise broker commission schedules as needed.
• Billing & Collections
  • Clearly explain billing to customers, including MVR fees.
  • Next, process direct bill entries and perform adjustments for direct bill customers.
  • If errors occur, make billing corrections promptly.
  • Additionally, download assignments for accounting transactions to keep records current.
  • As payments arrive, record AR of EFTs in AMS360 and deposit check payments in AMS360.
  • Finally, process EFT payments received and reconcile them.
• Accounts Payable
  • Input AP invoices into AMS360, ensuring each document is filed under the correct carrier.
  • Likewise, enter new vendor invoices in AMS360.
  • When necessary, prepare journal entries for adjustments.
• Banking Operations
  • On a daily basis, pull detailed bank reports.
  • Each month, pull the monthly statement and review the outstanding checks listing.
  • Additionally, pull the previous day's composite report to monitor balances.
  • For disbursements, input ACH payments to brokers and vendors/carriers through the bank.
  • As needed, enter check payments to vendors/carriers into the bank system.
  • Then, upload agent commission payments for processing.
  • If checks are received, take deposits to the bank.
  • When required, remit return commission payments to carriers via ACH.
• Vendor & Broker Maintenance
  • Ensure compliance by matching FEIN/TIN for vendors and brokers.
  • Keep records current by updating broker direct deposit information (add, change, or remove).
• Business Operations
  • Assign customers/policies on direct bill entries for proper tracking.
  • Set up new business accounts in AMS360.
  • Finally, perform agent changes for carriers' policies to maintain accuracy.

Job Requirements

• Degree preferred.
• Two years industry experience preferred.
• Experience in some of the following areas:
  • Accounting expertise (journal entries, reconciliations, reporting).
  • Insurance agency billing/commission knowledge, especially with AMS360.
  • Payroll handling (ADP, payroll journal entries).
  • Banking/ACH processing (daily, monthly, deposits, remittances).
  • Regulatory compliance (IRS 1099, FEIN TIN matching, year-end roll).
• Strong organizational and communication skills to interact with brokers, carriers, and vendors.
• Ability to learn quickly and adapt to a changing environment.
• Comfortable working in a fast paced setting.
• Ability to handle details.

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